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Schools and Academies

If you are looking for a team of reliable, approachable and dynamic accountants who will do much more than simply making sure you are ticking the right regulatory boxes, you have come to the right place.  Our aim is to work closely alongside you to help you create and sustain success.

Services we offer

Working in partnership with People and Pay Services Limited, we are specialist advisers delivering a comprehensive, yet personalised payroll service to schools, academies and other educational institutions with headcounts ranging from five to more than 200.

We work collaboratively and productively, providing a seamless HR and Payroll service to the Lancashire education sector, and pride ourselves on our outstanding customer care.

Together, we have a wealth of experience in dealing with local authorities, TPS, LGPS and all they involve, for example Kiddi-vouchers and cycle schemes.

We are one of only a few Payroll providers with a BACS Bureau Licence in Lancashire. So, if you require a dedicated HR and Payroll team of reliable and proactive professionals committed to enabling you to run a smooth and cost-effective operation, we are absolutely on the same page.

What You Need To Do…

Simply call us and ask for the payroll manager for schools. We will then talk you through the whole process. It’s really not as scary as you might think.

A designated individual will be assigned to work with you and will guide you through the details of everything you need to do and know.

Schools need to be, or become an ‘own-bank-account’ organisation. However, if you aren’t already in control of your own account, we can guide you through that procedure too.

Security & Confidentiality Assured!

From the get-go, we will ensure your Service Level Agreement (SLA) is already agreed, and that you know exactly what the fees will be. In this way, you can manage your budget effectively.

We take care of everything

As a comprehensive HR and Payroll service provider, we will take care of your every need, leaving nothing to chance. Our wide-ranging areas of expertise include:

  • Identifying individual employees’ pay-rates by referring to salaries documentation and/or contracts of employment
  • Recognising salary increments and increases
  • Calculating all types of salary deductions, such as income tax, national insurance, pension contributions, student loan repayments, attachments of earnings, Unison subscriptions, and childcare costs
  • Processing holiday pay deductions and payments, as instructed by you
  • Providing payroll reports for financial management purposes and reconciling to budgets analysed by departments, as specified by you
  • Delivering monthly paper security payslips and a pdf copy to the SBM
  • Preparing all forms, including P45 for leavers
  • Arranging full payment submissions on a monthly basis to HMRC as required by RTI regulations
  • Submitting monthly and annual pension return forms
  • Managing BACS files for the transmission of net salaries, PAYE, pension contributions and other payments from your bank account
  • Ensuring full compliance with all elements of auto-enrolment legislation

All this will be done within a safe, secure and controlled environment.

For quality assurance and control and as part of compliance with BACS control procedures, each monthly payroll is subjected to final authorisation by Julie McDonald, FCCA, Practice Manager.

Other team members are also trained to ensure all administration is completed accurately and on time.

As an approved BACS bureau, we are required to meet meticulous quality requirements developed by BACS.


In April 2013 Ashton Community Science College changed HR and Payroll provider having become disillusioned with our current provider. We were looking for:

  • A company that thought that “the customer comes first”
  • We wanted a named contact, not a large faceless organisation who had no idea about our school
  • Detailed knowledge of payroll
  • Prompt processing of salaries

Douglass Grange ticked all these boxes and I am delighted to say more! The DG team are professional, friendly and most importantly approachable, nothing is too much trouble. I am so impressed that I would recommend them “without reservation”.

Su Evans

Business and Premises Development Director
Ashton Community Science College

We have used Douglass Grange for a number of years to process the schools payroll and can honestly say their service and attention to detail is 1st class. In an ever increasing world of faceless automation where press 1 for this, 2 for that has become the ‘norm’ it’s a refreshing change to hear a friendly voice at the end of the phone.

The team at Douglass Grange go ‘above and beyond’ to help and I have comfort in knowing I can pick up the phone to the team and they will sort it!

Reporting is fantastic giving me the level of detail I need for budgeting whilst meeting audit & GDPR requirements via the user friendly Docsafe portal.

Wholeheartedly recommend.

 Steven Bond

School Business Manager

Our school transferred from the Local Authority Payroll to Third Party over 2 years ago. At the time it was a big and brave step to take – after all no one likes a discrepancy in their payslip! However, the professionalism of the Douglass Grange team soon proved it to be the right decision for our school. Douglass Grange ensure that pay records are updated promptly and information is presented clearly. When queries have been raised these have been dealt with efficiently and without delay. Thank you Douglas Grange for an effective, value for money service to school and it’s staff.

Fiona Gill

School Business Manager

In terms of feedback on the first month, I cannot speak highly enough of what you have provided. I mean that. The service has been better than I could have hoped. Sincere thanks for all that you have done and continue to do. We are most grateful.

Martin Daly

Finance and Business Manager
The Hollins Technology College

…my thanks for the service you have delivered for us since taking over the payroll in April last year. It has run smoothly and the service provided by your team has been excellent. Many thanks.

Mr P Gabriel

Lancaster Road Nursery

Let's discuss

If you are looking for a team of reliable, approachable and proactive accountants who will do more than just respond to your needs but work alongside you to help you succeed you have come to the right place.

Get in touch

Our accreditations